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Terms
& Conditions
Please
select as appropriate:
This
letter sets out the basis on which we act as your tax agent
and advisor. This engagement will commence with your Tax Return
for the year to 5 April 2005.
We
will prepare the accounts of your business and the income tax
computations based thereon from your accounting records and
other information and explanations provided by you. We will
not carry out an audit of those records.
We will prepare your Personal Self Assessment Tax Return together
with such supporting schedules as are appropriate and we will
prepare your Self Assessment of Tax and Class 4 National Insurance
Contributions.
We will send your Tax Return and business accounts for your
approval and signature. We will then submit the Tax Return to
the Inland Revenue.
We will tell you how much Tax and National Insurance Contributions
you should pay and when. If appropriate, we will initiate repayment
claims when tax has been overpaid.
We will deal with the Inland Revenue regarding any amendments
required to your Tax Return and prepare any amended Tax Returns,
which may be required.
We will advise as to any claims and elections
arising from the Tax Return and from information supplied by
you. Where instructed by you, we will make such claims and elections
in the form and manner required by the Inland Revenue. We will
not however be responsible for making any claim on your behalf
to any Tax Credit Reliefs.
We
will deal with all communications relating to your Tax Return
addressed to us by the Inland Revenue or passed to us by you.
However, if the Inland Revenue choose your Tax Return for enquiry,
this work may need to be the subject of a separate assignment/fee
note and we would refer you to the section below relating to
fees.
Your
Responsibilities: Provision of Information by You
You
are legally responsible for making correct returns by the
due date and for payment of tax on time. Failure to meet the
deadlines may result in automatic penalties, surcharges and/or
interest.
To
enable us to carry out our work your agree:
a)
That all Returns are to be made on the basis of full disclosure
of sources of income, charges, allowances and capital transactions;
b) To provide full information necessary for dealing with your
affairs: we will rely on the information and documents being
true, correct and complete and will not audit the information
of those documents;
c) That we can approach such third parties as may be appropriate
for information that we consider necessary to deal with your
affairs;
d) To provide us with information in sufficient time for your
Tax Return to be completed and submitted by the due date of
31 January following the end of the tax year. In order that
we can do this, we need to receive all relevant information
by 31 October following the end of the tax year.
e) To forward to us on receipt, copies of all Inland Revenue
Statements of Account, PAYE coding notices, notices of assessment,
letters and other communications received from the Inland Revenue
to enable us to deal with them as may be necessary within the
statutory time limits.
f) To keep us informed about changes in your circumstances if
they are likely to effect your tax position.
g) To advise us immediately about any theft of stock/cash or
assets from the business.
h) To provide full disclosure to us of all assets/monies introduced
into the business together with satisfactory evidence of the
source of any such introductions.
Other
Services and General Tax Advice
We
will be pleased to assist you generally in tax matters if you
so require. To enable us to do this you need to instruct us
in good time.
Because tax rules change frequently you must ask us to review
any advice already given if a transaction is delayed or if an
apparently similar transaction is to be undertaken. It is our
policy to confirm in writing advice upon you may wish to rely.
We will be pleased to advise on any of the following tax matters
if so requested and these will be the subject of a separate
engagement:
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Pay
As You Earn including year end returns and matters relating
to your employees;
-
-
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Returns
for subcontractors;
-
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Professional
Rules and Practice Guidelines
We
will observe the by-laws, regulations and ethical guidelines
of the Institute of Chartered Accountants in England and Wales
and accept instructions to act for you on the basis that we
will act in accordance with those guidelines. In particular,
you give us authority to correct Inland Revenue errors. A copy
of these guidelines is available for your inspection in our
offices.
We
may, from time to time, hold money on your behalf. Such money
will be held in trust in a client bank account, which is segregated
from the firm's funds.
During
the course of our work we will collect information from you
and others acting on your behalf and will return any original
documents to you (or notify you to collect them from us) following
preparation of your accounts and Tax Return, subject to our
fees for any such work having been paid accordingly. You should
retain them for 7 years following the end of the tax year. This
period may be extended if the Inland Revenue enquire into your
Tax Return.
Should for any reason, eg. cessation of business, any records
be held in storage for a period longer than 3 months from final
instruction and due notification from ourselves relating to
collection of records, we reserve the right to make a charge
on an annual/pro rata basis of £50 plus VAT for storage
in archive.
We
aim to provide a high quality service at all times. If you would
like to discuss with us how our service could be improved or
if you are dissatisfied with the service you are receiving please
let us know.
We undertake to look into any complaint carefully and promptly
and to do all we can to explain the position to you. If we do
not answer your complaint to your satisfaction you may take
up the matter with the Institute of Chartered Accountants in
England and Wales.
The
advice which we give to you is for your sole use and does not
constitute advice to any third party to whom you may communicate
it.
We will provide the professional services outlined in this letter
with due care and diligence. However, we will not be responsible
for any losses, penalties, surcharges, interest or additional
tax liabilities arising from the supply by you or others of
incorrect or incomplete information, or from the failure by
you or others to supply any appropriate information or your
failure to act on our advice or respond promptly to communications
from us or the tax authorities.
E-mail may be used to enable us to communicate with you. As
will other means of delivery this carries with it the risk of
inadvertent misdirection or non-delivery. It is the responsibility
of the recipient to carry out a virus check on any attachments
received.
As
Internet communications are capable of data corruption we do
not accept any responsibility for charges made to such communications
after their dispatch. For this reason it may be inappropriate
to rely on advice contained in an e-mail without obtaining written
confirmation of it. All risks connected with sending commercially
sensitive information relating to your business are borne by
you and are not our responsibility. If you do not accept this
risk, you should notify us in writing that e-mail is not an
acceptable means of communication.
This
engagement letter is governed by and construed in accordance
with English law. The courts of England will have exclusive
jurisdiction in relation to any claim, dispute or difference
concerning this engagement letter and any matter arising from
it. Each part irrevocably waives any right it may have to object
to any action being brought in those courts, to claim that that
action has been brought in an appropriate forum, or to claim
that those courts do not have jurisdiction.
In common with all accountancy and legal practices, the firm
is required by the Proceeds of Crime Act 2002 and the Money
Laundering Regulations 2003 to:
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Maintain identification procedures for all new clients;
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Maintain
records of identification evidence;
Report-in
accordance with the relevant legislation and regulations-to
the National Criminal Intelligence Service.
To
enable us to discharge the services agreed under this engagement,
and for other related purposes including updating and enhancing
client records, analysis for management purposes and statutory
returns, crime prevention and legal and regulatory compliance,
we may obtain, use, process and disclose personal data about
you. You have a right of access, under data protection legislation,
to the personal data that we hold about you. For the purposes
of the Data Protection Act 1998, the Data Controller in relation
to personal data supplied about you is Gwen Brookes.
In
due course we will require you to confirm your acceptance of
these Terms & Conditions, in writing, before we are able
to act on your behalf.
This letter of acceptance will supersede any previous engagement
letter for the period concerned. Once agreed the letter will
remain effective from the date of signature until it is replaced.
You or we may vary or terminate our authority to act on your
behalf at any time without penalty. Notice of variation or termination
must be given in writing.
Michael
Brookes & Co / Dated 01 Jan 2008
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