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BookkeepingFor
those clients who feel able to do their own bookkeeping, we have provided
a simple method of recording all your income and expenditure. This is
a facility provided purely for your convenience, and you do not have
to use it if you prefer not to. Otherwise, simply fill in the form on
a weekly or monthly basis and either send them directly to us, monthly,
quarterly or annually, at your convenience.
 Please
note that we specialise in online accounting systems like Sage, Clearly
Bookkeeping and Quicken, so you need not feel obliged
to do any of the above as we can complete the whole process on your
behalf.
Documentation
In order to complete your set of accounts we need certain items of documentation.
Please note that for VAT registered clients (those with an annual turnover
of more than £73,000) we require these on a quarterly basis, for
others an annual submission is sufficient. In any case, a member of
our staff will contact you when your return is due, so there's no need
to panic! We require:
Example
- Sole Trader
Explanatory
Notes
These
notes are to give you some idea of the kinds of things that you might
include in your weekly return. Those items that do not apply should
be left blank.
20.
Wages
A sole trader may employ others, or may need to employ other workers on a temporary basis and therefore pay wages. 21.
Subcontractors
Payments/Wages paid for work that is contracted out to other sources/companies. 22.
Travel & Subsistence
This include bus, taxi, train and air fares a well as the cost of staying/working away (hotels, guest houses etc) if not refunded. 23.
Motor Expenses
Includes all petrol, servicing, insurance AA, RAC memberships, parking, cleaning etc... 24.
Insurance
This includes business insurance, third party liability insurance, etc... 25.
Rent
Rent on business premises, (eg, workshop, office, storage facility, garage, etc). Domestic Rent is not included in this category. 26.
Rates
On business premises (as above) and including Water rates. 27.
Heat & Light
The cost of these utilities for the business premises. 28.
Telephone
The cost of the telephone bill - we will make a proportional calculation as to how much of it is personal and how much work-related/business. Include Mobile Phones. 29.
Computer Costs
Running costs such as Internet connection cost, online chargers, etc... excluding entered under PPSA (below). 30.
Accountancy
The costs you pay to us. 31.
Loan/Lease Repayments
These might include loans, car hire/purchase, etc... 32.
PPSA - Postage, Printing, Stationery & Advertising
This is self-explanatory and includes any costs covered by the above. 33.
Cleaning
Cost of cleaning business premises. 34.
Materials
Any materials purchased in order to carry out your business services. As examples, a builder might include cost of mortar, sand, building materials, etc, and an office might include computer disks, software and hardware, etc. 35.
Subscriptions
These might include such things as subscriptions to professional/trade bodies and associations, professional publications, etc... 36.
Other
Items not covered by any other category. The examples shown might give you some idea. Example
- Retail Company
The
following is a typical (though fictitious) account of weekly income
and expenditure laid out on an Excel Spreadsheet, which we have provided:
DOWNLOAD Additional Information Legitimate
Claims
The Weekly Returns should only include legitimate business expenses, and NOT all outgoings of a personal nature - but, if in doubt, please include. We do, however, reserve the right to exclude those items which we feel are unjustified business expenses. Monthly
& Annual Costs
Many of your costs may occur monthly or annually - in these cases, simply enter the full amount in the week they are received/paid. Invoices
& Receipts
Please supply any relevant invoices, receipts and statements to support your Return. Working
from Home
Please do not enter a specific cost for the use of residence - we will make an entry on an annual basis under the category "Use of Home as Office" on your behalf. VAT PaymentsMost people
pay their VAT quarterly, although you can pay monthly if you so desire.
If your first quarter is January - March, for example, your VAT payment
is due on or before 30th April; so you have a month from the end of
you quarter in which to pay. We would need your authority, as your accountant, to complete this process for you. If this is something you would like further information on, or would like to set up, please contact us . And Finally.... If you
would prefer to receive our ready printed Weekly Bookkeeping Sheets
please phone and request at |
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Michael
Brookes & Co is a trading name of Arch Accounting & Payroll
Agency Ltd
Company number 6147512 (England) |
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Michael
Brookes & Co, Hampton House, Oldham Road, Middleton, Manchester
M24 1GT.
Tel: 0161 655 2000. Fax: 0161 653 5358. Email: accounts@mbrookes.co.uk Copyright © 2012 Michael Brookes & Co - All rights reserved Page last updated 26 Jan 2012 |
